01
Define the experience
Clarify the audience, format, content, atmosphere and moments that must land.
Resources / Production guideMake the complex feel
From brief to live cue
Make the complex feel
calm in the room.
A practical production framework for translating the event idea into a technical brief, a workable schedule and a show everyone can run together.
02
Survey the venue
Confirm access, power, rigging, sound limits, internet, sightlines and working space.
03
Design the system
Translate creative intent into audio, lighting, video, staging, power and staffing.
04
Build the schedule
Work backwards through delivery, installation, testing, rehearsal, doors and reset.
05
Run the show
Keep every cue, responsibility and fallback in one shared plan.
The technical brief
Give production the information it needs to design well.
01
Event basics
Date, venue and access contact
Audience and expected attendance
Room layouts and programme formats
Public, private or streamed elements
02
Audio
Speech, music and performance inputs
Microphone types and quantities
Playback and recording requirements
Sound limits and neighbouring spaces
03
Lighting
Stage, room and architectural looks
Daylight and blackout conditions
Power and rigging positions
House-light and emergency-light control
04
Video & content
Screen sizes, ratios and sightlines
Presentation and playback formats
Speaker confidence monitors
Streaming, recording and distribution needs
05
Stage & scenic
Stage dimensions and load
Lecterns, furniture and set pieces
Branding and content-safe areas
Backstage and changeover storage
06
People & operations
Technical lead and show caller
Operator and stage-management roles
Supplier arrival and induction
Communication channels and escalation
The show flow
One line for every moment that matters.
A useful cue sheet shows time, action, technical response and owner. Keep it short enough to read live and specific enough to remove ambiguity.
| Time | Moment | Cue | Owner |
|---|---|---|---|
| 18:00 | Doors open | House lights 70% · arrival playlist | FOH |
| 18:55 | Five-minute call | Speakers ready · doors remain open | Stage manager |
| 19:00 | Welcome | Walk-on music · stage look · mic live | Show caller |
| 19:08 | Film playback | Fade stage · roll film · audio follow | Video lead |
| 19:12 | Keynote | Return stage look · confidence screen live | Show caller |
| 19:35 | Transition | Walk-off music · reset stage · dinner call | Stage manager |
Protect time for the things that cannot be rushed.
Venue access and supplier induction
Power-up and system testing
Content checks in final playback format
Speaker, performer and show-caller rehearsal
Guest-free reset before doors open
A documented fallback for critical cues
Need a technical partner?
Move from a clearer brief to a tailored production plan.
Bring the team around one workable plan.
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